As the wise "Tao Te Ching" said: "The Master does nothing, yet he leaves nothing undone. The ordinary man is always doing things, yet many more are left to be done.". The whole secret or efficiency resides in time management. Since we can’t turn into supernatural beings or warp spacetime as we please, we have to make the most of our time, which is why time management is so important.
There are three main characteristics that directly influence the quality of time organization and execution of your professional tasks.
You should trust the system: When setting a task, you need to be 100 percent sure that you will be notified of the upcoming task at the right time.
The system should be as simple as possible: When your system makes you jump through hoops just to add a simple reminder to “Call Alice in an hour,” it’s ineffective.
The system should be accessible: What do you never leave home without? I’m willing to bet your smartphone.
There are 8 Tried-and-True Time Management Techniques
1- Schedule the next day.
2- Correctly utilize your calendar.
3- Whatever you don’t schedule, add to your to-do lists.
4- Delegate the work you hate.
5- Streamline and automate.
6- Consider the Getting Things Done (GTD) method.
7- Track your time.
These are some of the efficient Tools that can be used to track and manage your tasks:
Inbox by Google
Remember The Milk
Typical Task Stages
Lastly, let’s take a quick look at different stages of tasks in your system.
The to-do list is divided into different projects, and tasks are tagged.
wait– the task is waiting for something;
next – a task that you do when you have time or feel like doing it, or something like that;
shop– to be fulfilled in a shop: you can go to a supermarket, open the list and see what you need to buy;
pc – a task at the computer;
contact– call someone.
This way, all tasks with a deadline are completed on time because you have them in your calendar, and if you feel like doing something else, you can do it, depending on its context and priority.
8- Let your system lead the way.